MINUTES OF THE REGULAR MEETING OF

THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF MENDHAM

MORRIS COUNTY , NEW JERSEY

JANUARY 14, 2008

Mayor Florek called the meeting to order at 7:32 p.m. in Township Hall, Brookside , New Jersey .

ROLL CALL:    Present:                    Mr. Phelan

                                                            Mr. Krieg

                                                            Mr. Schrier

                                                            Mr. Cioppettini

                                                            Mayor Florek

                          Also Present:           Stephen P. Mountain , Township Administrator

                                                            Brent Carney, Esq.

                                                            Ann Carlson, Township Clerk

Mayor Florek led all in the Pledge of Allegiance and then read the following statement:

Adequate notice of this meeting of the Township Committee of the Township of Mendham was given as required by the Open Public Meetings Act as follows:  Notice was given to the Observer Tribune and the Daily Record on January 4, 2008; Notice was posted on the Bulletin Board in the Township Offices and Notice was filed with the Township Clerk on January 4, 2008.

Susan Kimball gave a short presentation on the new COAH third round rules and the impact on Mendham Township .  A copy of this report is appended to the official minutes.

APROVAL OF MINUTES

Upon motion of Mr. Krieg and second of Mr. Cioppettini, the minutes of the minutes of the December 18 meeting were approved.

Upon motion of Mr. Schrier moved and second of  Mr. Krieg the minutes of the Reorganization Meeting of January 2, 2008, were approved.

OLD BUSINESS

Mr. Schrier requested that a letter be sent to St. Hubert’s seeking clarification on the incident which where an animal was removed from its owner’s home in Mendham Township .  The incident seems to be outside of St. Hubert ’s jurisdiction and he would like to know what happened.

Mr. Phelan spoke about a newspaper article about sharing of fire apparatus among the Mendhams and Chesters.  Neil Henry would like to bring all four towns in to discuss this and has invited the Fire Departments and Linda Murphy, the Shared Services Coordinator from the County.  Mr. Schrier will attend the meeting as the Fire Commissioner.

Mr. Tolley and Mr. Pierson were present to give an update on the purchase of the Sisters property.  The Planning board has determined  possible permitted uses of the property, focusing on health care, life care, hospice care and professional offices.  Mr. Mountain explained that the ordinance is being done as a conditional use ordinance, putting the burden on the owner to go back to the planning board whenever there is a change in use, in order to give the planning board some control of the uses.  The Planning Board would like the governing body to review the uses and make comments so the Board can continue with a draft ordinance.

HEARING PERSONS PRESENT

Upon motion duly made and seconded,  Mayor Florek opened the floor to Hearing Persons Present.

No one was present to be heard and upon motion duly made and seconded, Mayor Florek closed this portion of the meeting.

NEW BUSINESS

Mayor Florek  introduced Resolution 2008-16 , AUTHORIZING PARTICIPATION IN THE MORRIS CHAPTER (McARP) FOR THE YEAR  and asked for a motion to adopt.  Mr. Krieg moved to adopt, Mr. Cioppettini  seconded, and Resolution 2008-16 was adopted unanimously.  This resolution is appended to the official minutes.

Mayor Florek introduced Resolution 2008-17, AUTHORIZING CHANGE ORDER TO GENERATOR CONTRACT IN THE AMOUNT OF $5,200 and asked for a motion to adopt.  Mr. Cioppettini so moved, Mr. Krieg seconded and Resolution 2008-17 was adopted unanimously This resolution is appended to the official minutes.

Mayor Florek introduced Resolution 2008-18 APPOINTING CONSULTANT – FOUR TOWN RECREATION FACILITY STUDY and asked for a motion to adopt.  Mr. Schrier moved and Mr. Cioppettini seconded.   Mr. Phelan voiced concerns that this individual may not be acceptable to other towns involved in the study and wanted to make sure he knew what he is charged to do.  Mr. Schrier suggested that this be approved pending resolution of Mr. Phelan’s concerns.  All presented voted to approve pending this follow-up.  Resolution 2008-18 is appended to the official minutes.

Mr. Schrier recused himself for consideration of the next two resolutions and left the dais during discussion and vote.

Mayor Florek introduced Resolution 2008-19 AUTHORIZING INTERLOCAL SERVICE AGREEMENT WITH THE COUNTY OF MORRIS FOR COMPUTER AIDED DISPATCH/RECORDS MANAGEMENT USE OF MOBILE DATA TERMINAL SYSTEM and asked for a motion to approve.  Mr. Cioppettini so moved, Mr. Krieg seconded and all present voted yes.  Resolution 2008-19 is appended to the official minutes.

Mayor Florek introduced Resolution 2008-20 AUTHORIZING INTERLOCAL SERVICE AGREEMENT WITH THE COUNTY OF MORRIS FOR COMPUTER AIDED DISPATCH/RECORDS MANAGEMENT USE OF MOBILE DATA TERMINAL SYSTEM and asked for a motion to approve.  Mr. Phelan so moved, Mr. Krieg seconded and all present voted yes.  Resolution 2008-20 is appended to the official minutes.

Mr. Schrier returned to the dais.

Mayor Florek introduced Resolution 2008-21 AUTHORIZING BUDGET TRANSFERS OF APPROPRIATION RESERVES IN THE AMOUNT OF $23,350.00 and called for a motion to adopt.  Mr. Krieg so moved, Mr. Cioppettini seconded and Resolution 2008-21 was adopted unanimously.  This resolution is appended to the official minutes.

Mayor Florek  introduced Resolution 2008-22  AUTHORIZING DISCUSSION WITHOUT THE PRESENCE OF THE PUBLIC, to discuss:

Contractual Issues – Emergency Services Bldg.

                        Property Acquisition

Appointments to Boards and Commissions

                        Litigation

and called for a motion to adopt.  Krieg so moved, Mr. Schrier seconded and Resolution 2008-21 was adopted unanimously. This resolution is appended to the official minutes.

Mrs. Carlson reported that the Township is joining with Morris County and various other Morris County municipalities to apply for a PARIS Grant from the State for records management.  Morris County will submit the application and each municipality’s portion of the grant will be leveraged with Morris County for payment of services.  The first year will be a comprehensive records purging program.  A resolution will be presented for approval at the January 29 meeting.

ADMINISTRATOR’S REPORT/OPEN ITEMS

Mr. Mountain reported that the majority of exterior work on the Emergency Services Building will be completed in the next week – water line, gas and Verizon.   Much of the second floor is complete. Mr. Cioppettini noted that the floor issue is still to be resolved.

Mr. Mountain asked for assistance from Mr. Schrier, as Fire Commissioner, to set up a meeting with Ralston Engine Co. to determine what needs to be done to get Ralston to swap old air paks in order to take advantage of grant to receive new Scott Air Paks.

CORRESPONDENCE

Mr. Schrier noted that the 2007 State of the County report CD is on file in Clerk’s office and suggested that everyone take it home for review.

Mr. Schrier also noted that a letter was received from Scialla and Associates thanking the Township for 14 years in his Brookside office – a business being conducted in a residential district.  Mr. Schrier asked that this be looked into.

LEGISLATIVE REPORT

Mr. Schrier reported on  various bills under  consideration by the State.

HEARING PERSONS PRESENT

Upon motion duly made and seconded, Mayor Florek opened up this portion of the meeting.  Pat Zimmerman, 3 West Main Street , Brookside , asked when new chairs would arrive for the meeting room.  Mr. Mountain responded that he was working with the Clerk to address this.

With no one else present to be heard  motion was made and seconded to close the Hearing Persons Present portion of the meeting.

At 9:30 p.m. Mr. Krieg moved to adjourn to closed session, Mr. Cioppettini seconded and the meeting moved into closed session.

At 10:39 p.m. the Governing Body returned to open session. 

After returning to Open Session, Mayor Florek called for a motion to adjourn.  Mr. Krieg so moved, Mr. Schrier seconded and the meeting adjourned at 10: 39 p.m.

.                                                                       Respectfully submitted,

                                                                        Ann L. Carlson, RMC

                                                                        Township Clerk

Check Register Attached